Auto Text For Mac

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You manage AutoText in Word 2011 for Mac by choosing Tools→AutoCorrect. Click the AutoText tab in the AutoCorrect preferences dialog. In the AutoCorrect preferences dialog, you can adjust settings for these additional features:

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  • Automatically Correct Spelling and Formatting as You Type: This check box is an on/off switch for all the automatic Word behaviors shown on all the tabs of AutoCorrect preferences. Deselect the check box to turn off all aspects of AutoCorrect.

  • Show AutoComplete Tip for AutoText and Dates: This check box is probably the most important one for AutoText because it’s an on/off switch for AutoText’s AutoComplete feature. Deselecting this check box pretty much defeats the purpose of AutoText unless you want to turn off AutoText for a particular demonstration. If you deselect this, you can still use the AutoText toolbar All Entries pop-up menu or choose Insert→AutoText to manually put AutoText entries into your document. Also, you can turn AutoComplete back on by selecting the check box.

    Review the other check boxes and make changes to suit your preferences. If you write many business letters with long text entries that are often repeated, you might want to leave most of these options selected.

  • Look In: This is a pop-up menu that lets you filter what AutoText entries are displayed in the AutoText entries list. You can choose from any currently open document template. AutoText entries are stored in templates.

  • Enter AutoText Entries Here: Take a look at the list of entries. If you see things in the list that you want to have AutoComplete finish, leave them. Otherwise, delete the entries you don’t need. Click OK when you’re done cleaning AutoText entries. Click a name to see a preview of the entry.

  • Delete: Select an AutoText entry; then click Delete to permanently remove it. AutoText entries are saved to Normal.dotm template. Changes to Normal template are saved when you quit Word.

  • Insert: Inserts the selected AutoText into your document at the position of the insertion cursor.

  • Add: If you select something before opening these preferences, you can type a name and click Add to create a new AutoText entry.

Free Auto Text For Mac

If you ever need to find your own AutoText entries, they’re stored in Word’s Normal template (Normal.dotm). You can use Organizer to copy AutoText entries from one template to another.

Choose Insert→AutoText and choose any existing AutoText entry to insert at the current cursor location. Your own custom AutoText entries will be found in the Normal submenu.

Microsoft Word provides a feature called AutoText that allows users to more quickly type common words or phrases. As a user starts to type, Microsoft Word may show a box next to the cursor with completed versions of what is being typed. By pressing the Tab key, users can have Word automatically complete the text they were typing with the suggested word or phrase.

If you prefer to turn off the AutoText feature, it can be disabled. If you want to turn AutoText on, it can be re-enabled at any time. Microsoft Word also allows you to create custom AutoText entries for words and phrases you commonly type.

Click a link below for steps on how to enable or disable AutoText, add custom AutoText, and remove an AutoText entry.

Enable and disable Microsoft Word AutoText

To enable or disable the Microsoft Word AutoText, follow the steps below for your version of Microsoft Word.

Microsoft Word 2010 and later

  1. Open Microsoft Word.
  2. Click the Filetab.
  3. Click on Options.
  4. In the Word Options window, click the Proofing option.
  5. Click the AutoCorrect Optionsbutton.
  6. In the AutoCorrect window, click the AutoCorrect tab if not already selected.
  7. Check or uncheck the box for the Replace text as you type option, to enable or disable AutoText.

Microsoft Word 2007

  1. Open Microsoft Word.
  2. Click the Office button in the top left corner.
  3. Click on Options.
  4. In the Word Options window, click the Proofing option.
  5. Click the AutoCorrect Options button.
  6. In the AutoCorrect window, click the AutoCorrect tab.
  7. Check or uncheck the box for the Replace text as you type option, to enable or disable AutoText.

Microsoft Word 2003 and earlier

  1. Open Microsoft Word.
  2. Click Format in the menu bar.
  3. Click AutoFormat.
  4. Click the Optionsbutton.
  5. Click the AutoTexttab.
  6. Check or uncheck the Show Autocomplete tip for AutoText and dates option, to enable or disable AutoText boxes.

Add custom AutoText

If you have a common word or phrase you want to add to AutoText, you can follow the steps below for your version of Microsoft Word.

Microsoft Word 2010 and later

  1. Open Microsoft Word.
  2. Click the Filetab.
  3. Click on Options.
  4. In the Word Options window, click the Proofing option.
  5. Click the AutoCorrect Optionsbutton.
  6. In the AutoCorrect window, on the AutoCorrect tab, check the box for Replace text as you type.
  7. In the Replace text box, type the beginning of the word you want to be replaced with AutoText.
  8. In the With text box, type the word you want to be the replacement text.
  9. Click the Add button.

The steps above only allows you to enter a simple single word or a phrase with a few words. To create an AutoText with multiple lines of text and have it appear exactly how you typed it in Microsoft Word, follow the steps below.

  1. Type the text in Microsoft Word exactly how you want it to appear in your AutoText.
  2. Highlight all of the text.
  3. Click the Insert tab in the Ribbon menu.
  4. In the Text section, click the Quick Parts option.
  5. Click the AutoText option.
  6. Click Save Selection to AutoText Gallery.

Microsoft Word 2007

  1. Open Microsoft Word.
  2. Click the Office button in the top left corner.
  3. Click on Options.
  4. In the Word Options window, click the Proofing option.
  5. Click the AutoCorrect Options button.
  6. In the AutoCorrect window, click the AutoCorrect tab.
  7. Check the box for the Replace text as you type option.
  8. In the Replace text box, type the beginning of the word you want to be replaced with AutoText.
  9. In the With text box, type the word you want to be the replacement text.
  10. Click the Add button.

The steps above only allows you to enter a simple single word or a phrase with a few words. To create an AutoText with multiple lines of text and have it appear exactly how you typed it in Microsoft Word, follow the steps below.

First, you need to add the AutoText option to the Quick Access Toolbar.

  1. Click the Office button in the top left corner.
  2. Click on Options.
  3. Click on Customize.
  4. Under Choose commands from, click All Commands.
  5. In the list of commands, find and select the AutoText command, then click the Add button.

Now you can add the larger AutoText entry.

Auto text formatting
  1. Type the text in Microsoft Word exactly how you want it to appear in your AutoText.
  2. Highlight all of the text.
  3. In the Quick Access Toolbar, click the AutoText option.
  4. Click Save Selection to AutoText Gallery .

Microsoft Word 2003 and earlier

Mac
  1. Open Microsoft Word.
  2. Click Format in the menu bar.
  3. Click AutoFormat.
  4. Click the Optionsbutton.
  5. Click the AutoTexttab.
  6. In the Enter AutoText entries here field, type the common text or phrase you want to have displayed in AutoText. For example, you could type Computer Hope.
  7. Click the Add button after you have finished typing your text.

Following the steps above only allows you to enter a simple single word or a phrase with a few words. What if you wanted an AutoText to have multiple lines of text, different formatting, etc.?

To create an AutoText with multiple lines of text and have it appear exactly how you typed it in Microsoft Word, follow the steps below.

  1. Open Microsoft Word.
  2. Type the text in Microsoft Word exactly how you want it to appear in your AutoText.
  3. Highlight all of the text.
  4. Press Alt+F3.
  5. The Create AutoText window opens, asking for a name you want to use for your AutoText. Type the name you want to use for this text and click OK.

Removing an AutoText entry

If there is default AutoText you want removed or you created an AutoText entry you no longer want to use, follow the steps below for your version of Microsoft Word.

Microsoft Word 2010 and later

  1. Open Microsoft Word.
  2. Click the Filetab.
  3. Click on Options.
  4. In the Word Options window, click the Proofing option.
  5. Click the AutoCorrect Optionsbutton.
  6. Near the bottom of the AutoCorrect tab, find and select the AutoCorrect entry you want to remove.
  7. Click the Delete button.

Microsoft Word 2007

  1. Open Microsoft Word.
  2. Click the Office button in the top left corner.
  3. Click on Options.
  4. In the Word Options window, click the Proofing option.
  5. Click the AutoCorrect Options button.
  6. In the AutoCorrect window, click the AutoCorrect tab.
  7. Near the bottom of the AutoCorrect tab, find and select the AutoCorrect entry you want to remove.
  8. Click the Delete button.

Microsoft Word 2003 and earlier

  1. Open Microsoft Word.
  2. Click Format in the menu bar.
  3. Click AutoFormat.
  4. Click the Optionsbutton.
  5. Click the AutoTexttab.
  6. In the listing of AutoTexts available, locate the AutoText you want to remove and highlight it.
  7. Click the Delete button.

Additional information

Auto Text For Mac

  • See the AutoText definition for further information and related links.




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